Data retention and Privacy policy

Last updated: January 5th 2025

Beyond S.A.R.L specialises in the search and selection of qualified personnel in the finance sector. As such, it assists companies in sourcing competent profiles in this field. Conversely, it promotes companies’ recruitment offers through its channels as a recruitment intermediary. Beyond S.A.R.L. operates under the name Beyond Potentials.

In this capacity, it collects personal data on client companies and on candidates for the vacancies it advertises. The purpose of this Data Retention and Privacy Policy is to explain the procedures used by Beyond S.A.R.L. to manage Personal Data, in compliance with the Monegasque Law n° 1.165, General Data Protection Regulation (GDPR) and, where applicable, the Swiss Federal Law on Data Protection.

 

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.


Definitions

For the purposes of this Data Retention and Privacy Policy:

  • Candidate (referred to as either “You”, “Your” in this Policy refers to a person who fills in a job application form with their personal details for one of the recruitment offers published on the Website.
  • Client refers to a company that calls on BEYOND S.A.R.L. for recruitment and headhunting services.
  • BEYOND S.A.R.L. (referred to as either “the Company”, “We”, “Us” or “Our” refers to Beyond Potentials, 17, Avenue Albert II-C/° The Office ; & Co – Bureau exclusif n° B14 ; 98000 Monaco. BEYOND S.A.R.L. is the controller of Personal Data Collected.
  • Country refers to Monaco
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Website refers to Beyond Potentials’ website, accessible from https://beyondpotentials.com/

 

 

  1. Purpose and Scope:

 This Data Retention and Privacy Policy (the “Data Retention and Privacy Policy”) outlines Our principles and procedures concerning the collection, processing, and retention of Personal Data in the particular context of headhunting and recruitment services. This policy is designed to comply with the General Data Protection Regulation (GDPR) and the Monegasque law n ° 1.165 on the protection of personal data.  

The terms of this policy specify the methods for managing the Personal Data collected on Candidates and Clients but do not contravene the terms of the “Privacy Policy” accessible via the following link: https://beyondpotentials.com/data-retention-and-privacy-policy/ .

We are committed to ensuring maximum protection of the Personal Data a Client  may entrust to us when filling a form on Our job application tool. The collection of Personal Data is aimed at promoting the best interests of both our Candidates and Clients. This policy gives You information related to Your rights and the Company’s data management privacy policy.


  1. Data Categories:

 We process various categories of Personal Data, including, but not limited to:

  • Candidate Information:

This is data that You provide to Us directly via forms or content (CVs, cover letters, etc.) and the use of services (applications, job search criteria, registering for services, etc.) on the Website and recruitment forms.

This information includes the following:

Personal details, resume, contact information, professional qualifications, employment history, and other relevant details but no personal sensitive data.


  • Client Information:

This data is collected for the purpose of drawing up the contract governing relations between Us and the Client, in particular to meet the Client’s recruitment needs.

This information includes the following:

Contact information, business details, and other information necessary for providing recruitment services.

You can change the information You have provided at any time by contacting Us by e-mail at: connect@beyondpotentials.com


  1. Data Processing Transparency:

We are committed to transparency in the processing of Personal Data. Candidates and Clients have the right to be informed about:

  • The purpose for which their data is collected and processed.
  • The legal basis for processing their data.
  • Recipients or categories of recipients of their data.
  • The duration for which their data will be retained.
 
  1. Data Retention Period:

We will retain the Personal Data for a duration deemed necessary for the purposes for which it was collected and as required by Monaco data protection law and GDPR The appropriate retention period is determined based on criteria such as:

  • The purposes for which We process Your Personal Data, including any legal, regulatory, accounting and reporting obligations,
  • The nature and amount of Personal Data we hold about You,
  • The potential risk of harm to You in the event of unauthorized use or disclosure of Your Personal Data.

Candidate Information:

Specifically, we will retain Candidate Personal Data for the duration of the recruitment process and beyond, to consider for potential future opportunities until the candidate exits our industry sector.


Client Information:

 Specifically, we will retain Client Personal Data for the duration of the business relationship.

 

  1. Data Storage and Zoho Recruit:

 The data processed includes, in particular Personal Data, but also any information transmitted via our application tool, such as, in particular, Your contact information (surname, first name, postal and e-mail address, telephone number, etc.), Your curriculum vitae, any work certificates, letters of reference, academic diplomas and cover letters.

The Company utilizes Zoho Recruit as its recruitment platform to store and process Candidate and Client Personal Data. Zoho Recruit ensures that data is stored in accordance with legislation. For more information, you can consult its privacy policy accessible via the link https://www.zoho.com/privacy.html In addition, data is stored within the Swisscom ecosystem, located in Switzerland, and accessed from employees’ secured computers. No data is stored automatically without explicit consent.

We take measures to ensure the security of data stored in Zoho Recruit, including encryption, access controls, and regular security assessments.


  1. Candidate Rights:

Candidates have the following rights concerning their Personal Data:

  • Right to Access: The right to request and receive information about the Personal Data the Company holds about them.
  • Right to Rectification: The right to request correction of inaccuracies in their Personal Data.
  • Right to Erasure: The right to request the deletion of their Personal Data.
  • Right to Restriction of Processing: The right to request limitation of processing under the condition of a valid reason.
  • Right to Data portability: The right to receive their Personal Data in a structured, commonly used, and machine-readable format.
  • Right to Object: The right to object to the processing of their personal data under certain circumstances.
 

Please note that these rights may be limited in certain circumstances. Your rights may be limited, for example, if complying with Your request discloses Personal Data about another person, if it infringes the rights of a third party, Us, or if You ask Us to delete information that We are required by law to retain or that We have compelling legitimate interests in retaining.

Beyond Potentials ensures that individuals can exercise their data protection rights, as outlined above.

Requests to access, amend, or delete Personal Data can be submitted:


  1. Consent Mechanism:

 The Company seeks explicit consent from candidates and clients for the collection and processing of personal data, providing detailed information on the purposes and methods of data processing.

By creating an account on the website and submitting data, including Personal Data, through our submission tool, You are expressly consenting to the company processing Your data. This includes transmitting Your application to a potential employer, either for the purpose of facilitating the establishment of an employment contract between You and the prospective employer or for other means of engaging in employment with an employer.


  1. Legal and Contractual Obligations:

 Personal data may be retained beyond the specified retention periods if required by law or contractual obligations. We will take appropriate measures to ensure compliance with legal requirements.


  1. Data Security:

We implement comprehensive technical and organizational measures to safeguard personal data, including:

  • Encryption of sensitive data during storage and transmission.
  • Access controls to limit data access to authorized personnel.
  • Regular security assessments and audits to identify and address potential vulnerabilities.

  1. Policy Review: 

This Data Retention and Privacy Policy will be reviewed periodically to ensure its effectiveness, relevance, and compliance with GDPR and Monegasque law.

Any significant change to this Data Retention and Privacy Policy will be duly published on this website and communicated through other communication channels, as appropriate.


  1. Contact Information:

For inquiries or requests related to this Data Retention and Privacy Policy or more generally the processing of Your Personal Data, please contact Us:

By e-mail : connect@beyondpotentials.com

By phone : +41 22 810 87 6

 

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